How to write a perfect and professional cover letter in 2023
WHAT IS A COVER LETTER?
A cover letter, also referred to as a covering letter or job application letter, is a one-page document outlining an applicant's professional experience, technical abilities, and self-interest when applying for a job.
Though it might seem old-fashioned through 2020, it still needs cover letters. Your cover letter is intended to expand your resume 's success, show your personality, and explain why it would be a good option. Your cover letter (along with your CV) will generally help managers and recruiters review your application.
Everyone wants jobs, so going through job boards online, improve your resume, prepare for tough interviews, none of which is fun. Perhaps the toughest part of the process is writing an appropriate cover letter. There are so many conflicting suggestions you just don't know where to start. Some can wonder in the age of digital communication, whether you still need a cover letter.
"People typically write in the letter when I apply for a job X that I saw on the spot Y." This is a waste of text, instead, perform an intense opening prayer with it. "Start with the main phrase: why this work is exciting for you and why it suits you. For example, you might write:" I am an environmental fundraising specialist with over 15 years of experience and would like to add to my expertise and experiences Enthusiasm for the growing development team.
The hiring manager or recruiter may read a stack of them, so you would like to get the employee's attention. Yet, just don't bother being funny. Humor may often fail, or appear selfish. Keep away from daily places too. Say something dynamic and direct, e.g., I 'd like to point out two reasons you would want to recruit me before I keep on reading.
If you have a personal connection directly with the company or someone who is working there, mention that in the first or two sentences as well. And always contact someone directly with your message. There is no reason for not being able to locate a recruiting manager's name on social media.
Hiring managers are searching for candidates to help them solve problems and using your past work to show you what is happening to the company and what challenges it faces. You don't have to be precise, but one phenomenon that has influenced it can be listed.
For example, you might note that many healthcare organizations are worried about how changes in the law impact their ability to provide high-quality care. Then explore how your background has helped you fulfill those needs. Perhaps explain how you solved a similar problem in the past, or share a related achievement.
Make it clear why you like the stance. "Few people have the right skills in today's economy, and employers want someone who wants the job. Personality is expressed by excitement. Write something like, "I 'd like to work for your company. Who wouldn't? You 're the industry leader and set standards that others simply follow." Do not apply if you're not excited about one aspect of the business or job. It's a waste of time submitting 100 resumes. Choose the ten companies you want to work in and bring your heart and soul into them.
At the same time, do not go flattery overboard and do not mention something you do not wish to say. Authenticity is vitally important. "You don't want to sound like an arrogant adolescent. Be polite and mature. Lees points out that it's more common to tell how much you enjoy the goods or services of a business in other sectors like fashion or technology. A good rule is to use the type of language the HR Manager would love to hear.
PRINCIPLES TO REMEMBER
✔️ Have a persuasive opening speech that clarifies why you want the job and why it is right for you.
✔️Be short: A hiring manager should be able to read it at a glance.
✔️Share a performance that shows that you can meet the challenges of the employer.
✔️Try to be funny: he falls too often.
✔️Send a general cover letter - customize each one for each job.
✔️Go overboard with flattery - be professional and mature.
WHAT TO INCLUDE IN YOUR COVER LETTER
When writing your cover letter, you should use the following basic structure:
Introduction: carefully written to attract the hiring manager's attention and explain why you want the job.
Main Paragraphs: At least two paragraphs detailing your relevant education, skills, work experience, and suitability.
Conclusion: A short ending that reaffirms your strengths and asks the HR manager to get in touch with you (so-called call to action).
If you have little time, you should use a cover letter generator to complete the writing process in less than 15 minutes. At the end of this guide, you will have a correctly formatted and convincing cover letter that looks professional and gives you the interview.
HOW TO WRITE THE PERFECT COVER LETTER
When it has to do with writing a perfect cover letter, job seekers often have many questions. What should I write in my cover letter? How exactly should I say that? How many details should I give? We answer all of these questions below.
STEP 1: PUT YOUR CONTACT DETAILS (AND THE EMPLOYER’S) IN THE HEADER
At the top of your cover letter, you should type:
✔️Your first and last name
✔️Your email address (make sure it's professional)
✔️Your phone number
✔️Your mailing address (Optional)
✔️Your Linkedin profile link (Optional)
Under your contact details, you should type:
✔️The first and last name of the person you’re writing to, or the relevant department
✔️The company’s address
✔️The company’s phone number
✔️The hiring manager or company’s email address
STEP 2: ADDRESS THE HIRING MANAGER BY THEIR NAME
Make an excellent first impression by sending your cover letter with your name to a real person. Robot and impersonal greetings like "Whom it concerns" or "Dear Sir or Madam" will appear vague and insincere.
Not sure who to contact? Try visiting the company's website, searching LinkedIn, or even calling HR or asking via email. If you're still having problems with your cover letter, follow these tips:
✔️If you are not sure about the recruiter (e.g., Mr., Mrs., Ms., Dr., etc.), you can remove it from your greeting. For example, "Dear Miley Smith" is very acceptable.
✔️If you can not figure out who the recruiter is, you can guess. For instance, when you are applying for a marketing position, you can address the Marketing Director by name.
✔️If you cannot find a name, you can forward it to the department. For example, the "Dear Marketing Department" is acceptable.
STEP 3: ENTICE THE HIRING MANAGER WITH A STRONG INTRODUCTION
Jobseekers die from how to start their cover letters, but it's pretty easy. A successful introduction to the cover letter should include the following:
✔️Job title: The name of the job you are applying for.
✔️Company Name: The name of the company you are applying for.
✔️Intent to apply: An enthusiastic announcement that you are applying for this position.
As long as the first lines of your cover letter contain these ingredients, you can successfully involve the hiring manager to read more.
However, we recommend that you make your presentation more eye-catching by adding a little personality, passion, or a highlight of your career. You shouldn't be afraid to highlight some of your personality traits in your cover letter. But make sure you get the right shade and don't be weird.
STEP 4: PROVE YOU'RE THE PERFECT CANDIDATE FOR THE JOB
Then it's time to convincingly discuss why you're the right person to do the job. Keep three main points in mind to write these paragraphs well and sell yourself as a great candidate:
✔️Be brave, but don't brag - a persuasive cover letter builds trust. If you can provide evidence of a claim (so you are the best candidate for the job), but this evidence in your cover letter. But don't make wild and factual claims about your skills.
✔️Be honest and beautify - don't lie and don't stretch the truth about your experience as catching could destroy your career. However, it is not necessary: you get a job with the knowledge you have.
✔️Do not provide irrelevant information: your cover letter must be tailored to the position and company you are applying to. Your cover letter (and your CV) must respond to the job advertisement and relate directly to the skills and qualifications described by the recruiter.
Writing tips (if you have some work experience)
Hiring Managers search your cover letter for hard evidence that you are the perfect candidate for who you claim to be. Use your recent work experience and achievements to prove (in numbers) that you have the skills to get the job done. You can include one of the following pieces of evidence in your cover letter:
✔️Professional Success: Have you exceeded your production, sales, revenue, profit, customer satisfaction, or other business goals?
✔️Professional praise: have you been praised for your work by management or colleagues?
✔️Professional Awards: Have you received awards for your work as Employee of the Month?
Writing tips (if you don’t have much work experience)
If you are just starting your career and have little or no work experience, it can be challenging to write a cover letter for beginners. Fortunately, employers looking for younger candidates hope they are inexperienced. Hiring managers evaluate your cover letter for other characteristics, such as:
✔️Academic (and other) achievements: Do you have a degree (Bachelor, Master, or Ph.D.)? Is your grade point average above 3.5, and have you received awards such as cum laude, magna cum laude, and summa cum laude? Did you get a scholarship? Have you completed a thesis?
✔️Extracurricular activities: Have you worked part-time, or have you volunteered, student government, clubs, athletics, theater, or other actions? Are you pursuing hobbies and interests?
✔️Self-motivation and goal setting: what are your short and long-term goals, and how does the job for which you apply fit?
Remember that any information you provide must be relevant to the job you are applying for. For example, your experience in the Drama Club is not applicable to an accounting job unless you were the treasurer.
STEP 5: CLOSE YOUR COVER LETTER WITH A REQUEST TO INTERVIEW
Be polite, confident when writing your cover letter, and continue to sell yourself as a candidate. You must write your final paragraph as carefully and strategically as the rest of your cover letter. So add the following:
✔️Thank you to the HR manager for reviewing your resume and cover letter.
✔️Briefly summarize why it would be the right attitude.
✔️Repeat your enthusiasm for the opportunity.
✔️Please politely ask them to send you an invitation to the interview.
STEP 6: SIGN OFF WITH A PROFESSIONAL CLOSING SALUTATION
Sign your cover letter with a professional closing greeting:
Finally, put two spaces between the greeting and write your full name. For a professional (but optional) touch, scan your written signature on your cover letter with your name.
STEP 7: REVIEW YOUR COVER LETTER
Now you need to make sure that what you wrote is in line with the best practices for writing cover letters. Ask yourself the following questions:
Have I used the right format?
A professional cover letter format consists of 200 to 350 words, arranged in a single space on a single A4 page. The font must match one of these recommended fonts for your cover letter, and the font size should not be less than 12. The margins of the cover letter should be 1 "- 1.5" on each page to ensure that it looks legible and professional.
Did I write in a personable, and not overly-formal tone?
A classic mistake in writing a cover letter is that long sentences with overly formal wording make you appear "professional." This makes your cover letter feel stiff and difficult to read.
To immediately improve the tone of your cover letter, try the following:
✔️Use contractions like "not" instead of "not."
✔️Avoid clichéd words and expressions such as "dynamic," "thinking outside the box," and "synergy effects."
✔️Choose simpler word forms like "helpful" instead of "beneficial."
Did I remove unprofessional and unneeded information?
The following information makes your cover letter unprofessional and may even discriminate against your potential employer. Delete one of the following options:
✔️Personal information, such as family, religion, gender, or gender.
✔️Salary information, such as; past salaries or future salary expectations
✔️Questions and inquiries, e.g., questions about corporate benefits or professional expectations. If you need to know, please request an email outside of your request or during the interview process.
✔️Information copied and pasted from your resume, such as bulleted sentences or skill lists. Of course, weave your CV information into your cover letter and expand it.
Did I proofread my cover letter?
You may be tired of writing cover letters after torturing each word and sentence, but you should still correct it.
Don't just spell check the page for typographical errors, as you are likely to miss mistakes due to your excessive familiarity with the letter. Here are two quick tricks that professional editors can use to combat undue familiarity and make good edits:
✔️Read it aloud: doing this will force you to go through every word and punctuation, and it will also become clear if you have written a complicated sentence that is difficult to read.
✔️Put it in a different font: A new font will force your brain to deal with something that appears fresh and help you spot mistakes that would otherwise go unnoticed.
If you've corrected your cover letter, ask someone else to recheck it. You can provide valuable feedback on whether your letter is clear and well-argued. You will also notice small grammatical and spelling errors that you have overlooked.